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Office Management

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Career Overview

A very profitable and healthy organization always starts from the ground up. There is always a need for determined office managers that can get the tasks at hand completed. A proper office management is vital to a smooth and effective functioning of a workplace.Depending on which industry you are working in, some of your duties as an office manager could include overseeing the entire staff such as recruiting and hiring members for their staff, tracking the performance of their staff, providing assistance on any issues the employees may have, and maintain a healthy environment for the workers where they have positive relations. Some of the specific office tasksyou might encounter are establishing and administering an accurate filing system for different types of data such as records, prepare operational reports, create schedules for when certain tasks need to be done and enforce those deadlines. Office management in smaller offices might be dealt with a greater range of tasks than larger offices, such as being in charge of the equipment and even some logistical tasks. A manager of a particular department may have to interact and coordinate activities with different departments to gather information or seek help. You might encounter a variety of different computer technology in office management positions such as different office software's that use spreadsheets and databases.

Salaries and Job Outlook*

2013 Median Annual Pay
Number of Jobs in 2013
Projected Growth Rate
National
$94,020
270,100
10.1 %
Virginia
$98,740
3,920
 

Education and Training

Degrees Required:
High School Diploma Bachelor's Degree in Business or related field
 
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Valued Traits & Abilities

Computer Skills
Detail-Oriented.
Communication Skills

Career Opportunities

A career in office management can mean opportunities in many different fields but the primary responsibility for office managers is to ensure the overall operations of the workplace are very productive and efficient.

Administrative Assistant

There is wide variety of career options from almost every industry for individuals seeking to be office assistants. Administrative assistants have the task of helping in any duties that the office manager needs to get done. Administrative assistants must be able to juggle multiple different tasks efficiently and know their priorities to be able to be an effective assistant. Some of the key duties of administrative assistants might include many clerical duties such as sending out emails, photocopying, retrieve documents from the filing system, and prepare agendas or schedules for the employees. Administrative assistants might need to be familiar with certain office software's to perform tasks such as creating presentations and managing databases. They must also be in charge of any appointments, visitors or in general most of the communications within the organization and the public. Within this broad category of administrative assistants there can be many specialties executive secretaries that provide support to a business's top executives and may aid in higher level tasks such as performing research on different topics and preparing important reports.

Office Skills

Office skills or general office clerks have the duties to perform a variety of administrative jobs such as answering phones, copying documents, maintaining records, and other clerical tasks. Specific duties of general office clerks might be different based on where they are working, but they generally never perform specialized tasks, and often will have different day-to-day activities. Also, based on their experience and education level, some clerks might handle more important duties than inexperienced clerks. An example of the jobs a general office clerk might have to do on a day might be create and edit memos, sort and deliver mail, and schedule appointments.

Work Environment

Most workers in the office management field will work in professional office settings. For administrative assistants the healthcare industry was the biggest employer, while general office clerks primarily worked for the educational services. Most jobs were full time, but there are opportunities to work part-time for these jobs. There are a vast amount of opportunities in this field as both of these occupations had more than 3 million jobs available.

* Source: BLS Data - 2013